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Confirmation of transit must be sent before starting the voyage or at least 48 hours before reaching the deviation point with the following information:
Full S.C. Tolls amount, without any reduction, to be submitted before transitting. The agreed rebate will be released about 2 months after receiving the following documents -
Bill of lading and cargo manifest if any.
A statement signed by the Master and Owners/Operators that the vessel made her voyage without any stoppage at intermediate ports for cargo operations.
Certificate from the port authorities of origin stating : date of departure – Nature & Quantity of cargo loaded (or in ballast) – sailing to.
Certificate from port authorities of destination stating : Coming from – date of arrival – Nature of cargo discharged (or in ballast).
In the event that a vessel has called at any port enroute, a Certificate/S.O.F. must be produced which verifies that the vessel has only called for bunkering/crew change purposes and no cargo operations have taken place.
These documents should be submitted within 6 months of the transit, no reduction will be granted after this period.
The calculated rebate is operative for 60 days from the date of issue. If the transit does not take place within this period a new application must be made. The SCA will restudy the case provided that the new application is received by them before the ship arrives at its deviation point.
Should the vessel, for any reason, change load or discharge port from those stated in the original Bill of Lading or manifest, a revised calculation is to be presented to the S.C.A. showing the new reduction required. New documentation is to be presented accordingly.
The S.C.A. calculate 2 extra days steaming via the Cape for bad weather. Kindly take this into consideration when making your calculations. State the vessels correct speed and not the average speed, which is usually calculated to take into account any bad weather over the whole voyage. This will ensure that the allowance in the calculation for lost time due to bad weather is not made twice.
On receipt of the completed Rebate Request Form attached, we will make a proposal to the S.C.A. concerning any vessel you feel should be eligible for a rebate, and negotiate on your behalf. It normally takes two or three days to receive a clear answer.